Refunds

● 75% refund if requested by June 7

● 50% refund if requested by June 14

● 20% refund if requested by June 21

Refund requests should be made to the Team Rep by email: [email protected]

Refunds will be issued by check.

In order to attend the Mini-Cyclones classes, swimmers are required to put their head under water and blow bubbles on their own. If they do not progress and are not able to meet this minimum requirement by 6/21/24, they cannot stay in the Mini-Cyclones program. At this point, they will be refunded per the refund policy above.

General

The Faircrest Cyclones are a swim team managed by Centreville Farms Community Association (CFCA), the homeowners association that owns and operates Faircrest's pool and other common areas. The Association has determined that homeowners as a whole benefit from the value and opportunities afforded by the team's programs, and it is incumbent on the team and all its members to recognize that larger neighborhood: in short, to be safe, respectful, and responsible citizens within the community for which they swim.

The team is managed by a chartered CFCA committee (Centreville Farms Swim Team Committee), which coordinates closely with the CFCA Board as needed but operates with a high degree of autonomy to self-fund its programs and direct team operations. Neither Association nor team are operated for profit.

Should any questions, issues, concerns, or disputes arise, team participants are to bring them first to the Team Representatives (Team Reps).  If the Team Reps are unable to resolve the matter, they will refer it if necessary to league officials, meet officials, coaches, Committee or CFCA Board, as appropriate.

Child Supervision

While almost all Faircrest Cyclones activities feature adult supervision of the children participating--by lifeguards, coaches, and other parents--the primary and ultimate responsibility for the safety and behavior of each swimmer remains with the swimmer's parent or guardian. Specifically, CFCA pool rules require (as do most pools the team may visit) that all children under 12 years of age have parental/guardian supervision. Swimming is not an activity to take for granted, even as children become skilled at it: out of respect for the risk and out of concern for the safety of its participants, the Faircrest Cyclones require that parents/guardians adequately supervise their children.

Transportation

Participation in the Faircrest Cyclones necessitates travel to and from practices, meets (home, and away) and other events. It is important that the Parents and Guardians take an active role in the safety of their children while traveling to and from team events. By executing these Registration documents, Parents and Guardians are acknowledging the importance of their role and agreeing that they will be solely responsible for the selection, monitoring, safety and implementation of the means of transportation for their child.

Release of Contact Information

Registrants give permission to the Faircrest Cyclones to use their email address, phone number, and other contact information for notices, correspondences, and volunteer coordination relating to team activities. The Faircrest Cyclones may also send members occasional e-mails regarding sponsor products or services, but will not distribute member contact information to sponsors or other external entities.

Notice of Change in Contact Information

Registrants must notify a Faircrest Cyclones Team Rep in writing of any change in email address, phone number, address, or emergency contact information within 2 days of such change.

Consent to Photograph

Registrants permit the Faircrest Cyclones to photograph the registering swimmers and their parents, guardians, or guests at team practices, meets and social events.  Parents/guardians further consent that such photographs and video, including their own likenesses and those of their minor children, may be used commercially for purposes of advertising and promoting the team. For member privacy, the Faircrest Cyclones does not anticipate any public usage of these images that would directly link an image to the depicted participant's name (except coaches).

Purpose

The Faircrest Cyclones provide opportunities to develop skills, knowledge and values necessary for each individual to become a capable concerned participant in the swimming community.

Expectations

Appropriate behavior allows everyone to learn, to be safe and to be treated with respect, courtesy and consideration. Consequently, appropriate behavior within the Faircrest Cyclones is mandatory. Each person is responsible for his/her behavior and is capable of making appropriate choices. It is therefore the responsibility of coaches, parents and others to encourage and enforce appropriate behavior.

Swimmers

1. Obey promptly all instructions from lifeguards, the coaching staff and officials on duty at meets or practices. Good behavior is expected of all swimmers to ensure all swimmers receive adequate instruction.
2. Ask permission from the Coach and/or team staff before leaving poolside for any reason.
3. Always display good sportsmanship.
4. Respect your teammates: work equally hard for yourself and your team. Encourage your teammates and applaud all good efforts, regardless of winning or losing races.
5. Respect competitors from other teams: treat all swimmers as you would like to be treated yourself.
6. Behave in a responsible and orderly manner in the shower area, on deck and in all pool areas.
7. You should only enter the designated swim area of the pool during practices and meets. All other swimming areas inside the pool facility are prohibited during practices or meets, i.e. baby pools, splash pools, beach entrances.
8. Clean up your trash and food before exiting the pool, both at practice and at meets. Food may only be consumed within designated areas.
9. Swimmers shall maintain orderly conduct within the team area and on deck during meets. No running, pushing or shoving shall be permitted.

Parents

1. Parents are an integral component of the team. Indeed, the team could not survive without parental involvement. Parents are encouraged to participate in team activities and functions, supporting their children and ensuring that their children abide by the Code of Conduct.
2. Parents are required to participate with volunteer activities during all meets when possible.
3. Parents should behave in a safe, polite and responsible manner whenever they are representing the team, at any team event.
4. Parents should not use abusive language or act in an aggressive manner at any time.
5. Parents wishing to discuss swimming matters with their child's coach should do so at a mutually agreed time. This meeting will not take place during a practice session or meets.
6. Parents should notify the Coach or member of the Faircrest Cyclones staff if their child will not be participating in an upcoming meet two days prior to the scheduled event. In the event that your child has committed to an event and becomes ill, please notify the Coach as soon as possible.
7. Parents should notify the Coach when possible if their child is going to be absent from practices. Coach will outline communication procedures at the beginning of the swim season.
8. If your child is or recently has been unwell, withhold him/her from practice and meets, both for his/her own health and that of teammates.
9. Parents can contact any Team Rep of the Faircrest Cyclones with any questions or concerns about team functions and operations.

Pool Facilities Usage

The Centreville Farms Community Association (CFCA) has entrusted the Faircrest Cyclones with the usage of the pool and its facilities during the morning practice sessions, before the pool is open to the community as a whole. The Faircrest Cyclones holds themselves to the highest standards of community responsibility. In keeping with these high standards, we ask our swim team families the following:

1. We encourage parents to use common courtesy for the usage of the pool restrooms and common facility. The early morning practices have many families readying their children for camp. Showers are utilized in a first come first serve basis. We kindly ask you to be considerate of your shower use, and if possible, to limit the usage time when others are waiting.
2. We ask that during swim team morning practices, while the pool is closed to the rest of the community, all children over the age of 5 use their same gender bathroom. They should not be using the opposite gender bathroom out of consideration for those changing and using the showers after practice.

Meet Conduct

No team personnel, competitor or spectator shall act in an unsportsmanlike manner. This includes, but is not limited, to the following:

1. Making insulting or derogatory remarks, gestures or acts, including taunting.
2. Trying to influence or showing disgust with officials' decisions.
3. Interfering with meet officials in the performance of their duties.
4. No parent shall approach the Referee or Officials during any competition; all questions should be directed to the Team Reps.
5. Using obscene language.
6. The use of tobacco or alcoholic products is not permitted at the pool facility before or during League-sponsored meets. The pool facility includes all parking lots and buildings associated with the pool facility.
7. Competitors shall not participate in after-meet celebrations, which include: running and shoving, throwing trash or other debris into the pool.
8. No team personnel/competitor shall enter the water without the Referee's approval. This includes pre-meet warm-ups and individual events.
9. No competitor shall intentionally contact or hold another competitor during the swimming of an event that results in impeding the progress of that competitor.
10. The reporting of a violation to these Codes of Conduct will be through the Team Representative to the meet Referee. If after one warning the behavior continues, the individual(s) involved shall be requested to leave the premises.

If an individual has repeated offenses, team and/or League officers will be consulted for further actions, to include barring the offender from further participation.

I represent and warrant that my children as listed above are in good health and have no physical conditions, ailments or disabilities which could endanger my children's health or safety if they were to participate in vigorous physical activity.

In addition, should any special circumstances related to the health of my children be implicated by participation in the Faircrest Cyclones, I will be solely responsible to protect my children from personal injury and/or death arising from such circumstances.

By registering my children with the Faircrest Cyclones, I agree to participate and allow my children to participate in the programs of the Faircrest Cyclones, and do hereby agree to defend, indemnify (including all reasonable attorney's fees and costs), release and hold harmless the Centreville Farms Community Association, its officers, directors, employees, and agents, the Faircrest Cyclones, its coaches, pool operator, officers, directors, employees and agents, from all claims of any kind whatsoever, which may arise or hereafter accrue in connection with our participation in the activities of the Faircrest Cyclones including travel to and from training sessions, swim meets or other scheduled team activities. I agree to indemnify and hold harmless the above mentioned organizations and/or individuals, their agents and/or employees, against any and all liability for personal injury, including injuries resulting in death to me, my children and/or other family members, or damage to my property, the property of my children and/or other family members, or both, while I (or my children or family members) participate in the programs of the Faircrest Cyclones.

CENTREVILLE FARMS COMMUNITY ASSOCIATION

POOL RULES AND REGULATIONS

The following rules constitute the current rules governing the use, operation, and availability of the Centreville Farms Community Association (CFCA) swimming pool. These rules are for the benefit and protection of all residents and guests. Failure to follow these rules, in whole or in part, may result in the immediate loss of pool privileges by the offending person or persons. These rules may be amended at any time.

Permitted Users and Entry:

1. The pool operating staff of Atlantic Pools will control entry to the pool. Entry is restricted to Centreville Farms Community Association (CFCA) owners, residents, and guests with a valid CFCA Facilities Pass during posted pool operation hours.
2. Facilities passes are non-transferrable and are required to be shown for entry to the pool enclosure area. Facilities passes will be revoked on-site immediately at the discretion of Atlantic Pools staff or by the Association for misconduct or non-compliance with pool rules and regulations.
3. Any child under the age of 12 must be accompanied by a responsible adult (an adult is defined as a qualified, responsible member of the community 18 years of age or older) while in the pool enclosure or pool clubhouse. Children 12 to 15 years of age may be admitted to the pool unaccompanied by an adult provided that they demonstrate good swimming skills and are well behaved. Lifeguards have the right to conduct a swimming test to ensure a child’s swimming ability. Atlantic Pools staff has the right to refuse admission to the pool for children under the age of 12. Any child under the age of 8 in the pool must be no further than arm’s length from the responsible adult who is accompanying them.
4. Admittance to the pool will be denied and facilities passes revoked for any homeowner or their tenants who are not in “’*good standing* with the Association. This includes those who are (a) delinquent (30 days past due) on their assessments, (b) have been cited for a failure to follow covenants requirements of the Association, including maintaining their home, illegal parking, or having failed to request approval from the Association for an architectural modification to their home, or (c) have other outstanding issues with the Association that the Board feels are important to resolve.
5. Upon each visit to the pool, all residents must enter their name(s) and/or any guest name(s) into the registry maintained at the pool entrance.
6. Entry will be denied to anyone with any of the following conditions: communicable diseases, wearing bandages, skin abrasions, coughs, colds, severely inflamed eyes, an infection, open sores, excessive sunburn, or nasal or ear discharge.
7. All residents and guests are required to enter and exit the pool through the clubhouse restrooms. The gate on the pool enclosure is for emergency access only.

Health and Safety:

8. All swimmers must shower before entering the water or risk suspension of privileges to use the pool.
9. All swimmers must wear appropriate swimming attire. Street clothes of all types are prohibited in the pool. Infants wearing diapers should be appropriately dressed and regularly checked. Parents will be held responsible for the cost of closing the pool and cleaning the pool due to the “accidents” of children.
10. Children over five (5) years of age are NOT permitted to use the wading pool.
11. Wheeled vehicles (except attended strollers and wheelchairs) are not allowed in the pool enclosure.
12. Pets are not allowed in the pool enclosure or in the pool clubhouse.
13. The on-site attendant has the authority to close the pool due to weather, equipment failure, or other hazardous conditions.

Liability:

14. Anyone using the pool does so at his or her own risk. The Association is not liable for personal injury or loss/damage to personal property.
15. Lifeguards will be on duty at all times during the pool operating hours to ensure safe swimming conditions in the main pool. The pool management company does not provide supervision for the children’s wading pool. All supervision of children is the sole responsibility of the accompanying adult.
16. The Association is not responsible for the theft or loss of any personal property of any resident or guest while at the pool or clubhouse. Unclaimed articles will be disposed of after 14 days by the pool management staff.
17. Residents are liable for all damages to the Association facilities, common grounds and adjacent easements caused by their family members or guests.
18. Persons using the pool are responsible for observing conditions and reporting any unsafe conditions promptly to the pool management attendee(s).

Personal Conduct:

19. Running, pushing, wrestling, acrobatics, or any type of horseplay anywhere in the pool enclosure and pool clubhouse is prohibited.
20. No diving is allowed off of the pool deck.
21. Spitting, spouting water and nose blowing is not permitted.
22. No abusive, offensive, or profane language shall be permitted.
23. Smoking is prohibited.
24. Any behavior causing undue disturbances will not be tolerated. Those causing disturbances will be immediately removed from the pool at the discretion of Atlantic Pools staff or Association representatives.

Food and Drink:

25. Alcoholic beverages are prohibited.
26. Chewing gum is not allowed in the pool enclosure.
27. Food and refreshments are permitted on the pool deck provided eating and drinking takes place at least 10 feet from the pool edge. No eating or drinking is permitted within the pool.

Items in the Pool Enclosure:

28. Glass (except for eyewear) is prohibited.
29. The use of flotation devices and toys in the pool enclosure will be at the discretion of the Atlantic Pools staff.
30. No barbecue grills are allowed in the pool area or on the recreation facilities without prior written approval from the Association.

The Atlantic Pools staff and authorized representatives of the Association have the immediate authority to act on any situations not specifically covered by these rules.

I hereby release, discharge and agree not to sue the Herndon Swim League (HSL), or their owners, officers, agents, servants, associations, employees, or any person or entity connected with the HSL for any claim, damages, costs or cause of action which I have or may in the future have as a result of injuries or damages sustained or incurred by the above named minor from whatever cause including but not limited to the negligence, breach of contract or wrongful conduct of the parties hereby released.